There are so many unique features that are not described in a book covering the topic; from the ability to save it as a PDF or that Microsoft Word is running as the back-end word processor when writing an email in Outlook. Some of the more delightful features include the ability to publish a Word Document as a web page, inserting hyperlinks, translating words into different languages, inserting symbols and changing document properties all the way to setting permissions or protecting a document form anyone doing anything but read it.
Let me make it easier by concentrating on languages and permissions.
I frequently communicate with people from all over the world and while web-based translation tools are offered by Google or AltaVista, those are extra steps (go to site, enter text, copy paste, fix format, etc.) and not necessary when writing in MS Word. When I write a word in German (or English for that matter) and need it translated into a particular language, I just highlight it (left click mouse and drag over the word, highlighting it), click on TOOLS on the top bar (the menu), go to LANGUAGES and then click on TRANSLATE. This opens up a TASK PANE on the right with the word already filled in (in SEARCH FOR) and will give me the option to translate into the language I need.
Another one is permissions. There are multiple ways to assure my documents reflect that they are mine, and although this option may be utilized for private purposes (protect poems, etc.), it is more obvious in its daily use, as seen when dealing with clients or sending emails within the corporate setting.
1.) I like to make sure all my information is reflected in the properties of the document I created. As such I click on the top bar (the menu), find PROPERTIES, click the tabs and enter what I belief relevant.
2.) A very secure “do not touch my document” method is the Information Right Management (IRM) function within MSWORD. After I created my document, I would select FILE on the top bar (the menu), expand it to see my whole drop down menu via those little arrows in a small circle at the bottom of the drop down menu, go to PERMISSIONS and choose which one I desire. By utilizing the Information Right Management (IRM) function, I can eliminate others from forwarding, editing or copying my documents.
3.) Let us say I cannot do #2 (using Kinkos or another person’s computer), I can go click on TOOLS on the top bar (the menu), go to my drop down choice to PROTECT DOCUMENT and after the TASK PANE popped up, I can select the option I wish to use. Again, this will help me to protect the document from unauthorized usage or for the document being handled as not intended by me.
Although the protect functions are cool, it is imperative to realize that once a document has set permissions, it cannot be modified by someone else (even at a later time). That would require for you to remove permissions (easily done, follow the same steps) but you would have to resent the now permissible document. This sucks when you play with said functions, forget to set it to unrestricted and send it to a client who needs to print it or make notes on it.
From a business perceptive, the tools in MS Word (for translations) are not great and it would behoove a company that needs to use frequent translations to invest in actual translation software; copy and paste can than be utilized to send a Word Document. In other words, MS Word’s translation ability would not meet the accuracy requirements of a business attempting to communicate with a German business entity. ~ DrAT