If you find yourself working longer hours just to keep your head above water, it may be due to a lack of office organization.
With the ever increasing workloads that companies are putting on employees, staying organized is vital. Here are some tips on how you can have better office organization, more productivity and a little peace of mind.
1. Know the times of day that you’re at your best
We all have times of the day that we’re more productive than others. Use those better periods of the day to spend on the toughest tasks you need to accomplish. Leave the easier things for the times you’re less energetic.
For example, if you’re not a morning person then don’t schedule an important meeting early in the morning if possible. Push it back to 10:00 a.m. or later. Using your time wisely is one of the keys to better office organization.
When you’re not feeling your best it’s nearly impossible to get anything of substance accomplished. This is where flex schedules can be a big asset. If your office doesn’t have that, talk to the boss about it and try selling him on the idea.
2. Deadlines are good
Set deadlines for yourself on important tasks. By doing this you’ll notice yourself getting more done in less time. Even if you really don’t have a deadline for a certain project, set one anyway. You’ll be amazed at how much more productive you can be with just this tip.
3. Control your day instead of your day controlling you.
Think about how much time you lose every day due to office distractions. Perhaps its emails that co-workers send, others who pop into your office and proceed to camp out for 15 minutes and the list goes on.
Let others know that unless their needs are an emergency, that you’re busy and don’t want to be disturbed. That’s not being rude, it’s being productive.
Every time you become distracted, not only do you lose the time during the distraction, but it’s difficult to get re-focused again. When this happens throughout the day it makes getting anything accomplished nearly impossible.
4. Cut the fat.
No, I’m not talking about a diet. Good office organization is going to require the elimination of these things which are not of any value.
For example, if you are writing out reports that other co-workers don’t need, then stop doing it. Put out one report and send it to everyone by email.
Get with your boss and discuss the areas that you are spending unproductive time in. Let them know you could be utilizing that time on the areas you are strongest in.
These are just a few tips in getting better office organization and becoming more productive.